Management Methods Of Place Names Archives

Article 1 in order to strengthen the management of the place name files, ensure the integrity and safety of the place names archives, promote the scientific, systematic and standardized management of the place names archives, give full play to the role of the place names archives, and formulate these measures in accordance with the archives law of the People's Republic of China and the regulations for the administration of geographical names and the detailed rules for their implementation.

The second place names archives are the documents, charts, audio-visual materials, which have the preservation value and record the standard names of other geographical entities and other related information in the management of place names.

Third geographical names archives are the professional archives of place names management. They are an important part of the national archives. They are the foundation for the management of geographical names, the standardization of geographical names, and the study of geographical names.

The fourth national name archives work in the national archives administration department is under the unified planning, organization, coordination, unified system, supervision and guidance of the national archives administration department.

In archival business, they should be supervised and supervised by the superior place name authorities and the archival administrative departments at the same level.

Responsibilities: 1. To carry out the laws, regulations and principles of the state archives work, to formulate rules and regulations for the work of place names archives, and to organize and implement them; (two) to collect, collate, keep and place statistical names and related professional materials; (three) to guide and supervise lower level place names archives work, to carry out theoretical research on geographical names archives, to exchange experience and train business; to develop and utilize the information resources of place names archives, to edit the names of place names, to provide services for the work of geographical names and related parties; (five) to strictly keep state secrets, and to maintain the integrity and safety of place names archives. Fifth place name file management agencies.

The sixth place name materials are organized by the formation department, and pferred to the place name archives management institution or archival staff to centrally and uniformly manage. No individual can be taken as his own.

　　　　第七条 地名材料的归档范围　　　　(一)地名调查(包括普查、补查和资料更新)的原始记录、补充调查记录和收集的考证材料等；　　　　(二)地名照片(含底片)等声像材料；　　　　(三)地名普查成果表、地名卡片、地名文字概况、地名补查和资料更新成果表及地名图的原始稿、审定稿、正本(成图)；　　　　(四)《地名录》、《地名志》、《地名词典》及各种资料汇编的原始稿、审定稿、出版本和计算机软盘；　　　　(五)本单位编印的地名刊物的审定稿和出版本；　　　　(六)地名译写书刊的原始稿、审定稿和出版本；　　　　(七)各种地名图的审定图和成图。

　　　　第八条 地名材料的归档要求　　　　(一)地名材料应于每项工作告一段落或结束时整理归档；　　　　(二)地名材料以县(市)、市辖区为整理单位，按照一名一卷的原则整理，并结合行政区划和地名类别排列；　　　　(三)地名文字概况与地名表应装订成册，地名卡片应装入卡片柜或卡片箱、盒，地名图应采用图筒或专用柜等方法妥善保管；　　　　(四)地名照片、音像带按照《照片档案管理规范》、　　　　《磁性载体档案管理与保护规范》的要求管理；　　　　(五)编译出版材料按照《出版社书稿档案管理办法》的要求整理归档；　　　　(六)地名档案永久保管；　　　　(七)地名普查成果、地名补查和资料更新成果应按《全国地名普查若干规定(试行)》和《全国地名补查和资料更新工作方案》的有关规定逐级上报。

The ninth place names archives will be pferred to the national comprehensive archives of the same level according to the relevant regulations of the state after the storage of certain names of the management authorities of the place names archives.

The tenth place names marked with accurate latitude and longitude should be classified as secret level. The list of names, names of geographical names and compendium of geographical names that have not yet been published should be used internally.

The eleventh secret places are mainly used by the Department of geographical names. When consulting non confidential files, they need to issue the unit's letter of introduction or personal valid certificate.

The twelfth place name file management institutions should establish the system of checking and borrowing the place names files. According to the classification of files, we should determine the different utilization scope, stipulate different examination and approval procedures, compile various retrieval tools, actively carry out the compilation and research work of archives, analyze the utilization effect of Archives, and sum up the advanced experience of promoting archives utilization.

The thirteenth place name Archives storehouse shall be equipped with necessary facilities and facilities, and has facilities for theft prevention, fire prevention, light protection, pest control and moisture-proof.

The competent authorities of geographical names at all levels should create necessary conditions for the management of geographical names archives, actively adopt advanced technology and gradually realize the modernization of the management of geographical names archives.

The fourteenth measures are explained by the Ministry of civil affairs and the State Archives Bureau.

The fifteenth methods are implemented from the date of promulgation.

The Interim Regulations on the administration of the national geographical names archives issued in May 5, 1983 shall be abolished simultaneously.