How To Write A Formal Notice Format?

　　 I. the meaning and characteristics of notices

(1) the meaning of notices

Notice is administrative. Document One of the main languages. The way of handling official documents in the State Administration defines the function of the notice as:

It is applicable to publicizing the matters that should be observed or known by the relevant parties in the society.

There is no announcement in the official documents of the party.

There are some similarities and differences between the two announcements and announcements.

The similarity is that they all have the nature of publicity and publicity, that is to say, the contents are all informed and the scope of publication is for the whole society.

In order to avoid the confusion between the two concepts and the misuse of the style, the key is to distinguish the differences between the two. These differences can be roughly summed up in the following four aspects:

The importance of content varies.

Announcements are used to issue important and statutory matters, which involve many administrative matters, such as state affairs or provincial and municipal levels, or procedures that must be followed in fulfilling legal provisions. Small local and non statutory matters can not be published in the form of announcements.

Notices are used to publish matters that need to be observed or known in a certain scope. The matters involved generally are not as important as public announcements.

The restrictions on the issuing organs are quite different.

The announcement is a high-level style. Only when a major matter or statutory matter involving a general nature can be issued by a high-level administrative department, the characteristics of the announcement are described.

Notice is a style that can be used by both high-level organs and grass-roots units. Not only can the administrative organs make them, but also social organizations, enterprises and institutions can do so within their own terms of reference.

The scope of publication varies.

A notice is a kind of language that is used to publish important and statutory matters at home and abroad. Its publication scope is relatively large, it faces the whole country, sometimes it faces the whole world and shows the whole world.

Although the notice is also published for the society, it is mostly confined to a specific community, and the content is also directed to a specific group, which requires a particular group of people in this community to observe or understand. Therefore, in the definition of the notice, the emphasis is placed on "announces within a certain range".

The way of publishing is different.

Most of the announcements are published in newspapers and magazines. They are usually issued in the form of red headed documents and cannot be printed in public notices.

Notices can be published in the news media, and can also be issued in the form of red headed documents and posted publicly.

　　 (two) characteristics of notices

1. regulatory

Notices are commonly used to promulgate locality. statute These regulations, once promulgated, must be observed and implemented by departments, units and people within a specific scope. For example, the Circular of the office of the radio management committee of xxxxxxxxxxxxxxxxxxxxxxxxx province has made eight provisions on related matters; and the Circular of the people's Government of XX Municipality on resolutely clearing illegal occupying roads has provided five provisions for improving traffic order and city appearance.

2. visibility

The contents of the notice require a general knowledge of people or specific groups within a certain range, so that they can understand the relevant policies and decrees, comply with certain provisions, and jointly maintain the order of public administration.

3. practicality

All the official documents are practical, and they should be pragmatic in the fundamental sense. But there are still some differences between them. Some documents only tell something, or publicize certain ideas and policies, and do not point to specific affairs. Announcements are a kind of direct pointing to a certain transaction, and pragmatism is more prominent.

4. industry

Many notices have distinctive industrial characteristics, such as the Circular of the Inland Revenue Department on taxation, motor vehicle management department's annual Circular on motor vehicles, bank notices for the issuance of new versions of the renminbi, and the notice of the housing authority on the inspection of the sales area of commercial housing, and so on, which are all aimed at the part responsible for it. business Or a notice issued by technical affairs. Therefore, it is necessary to quote the laws and regulations of the industry frequently, and the terminology and jargon of the industry.

　　 (three) classification of notices

There are two types of notices: statutory notices and informed notices. These two kinds of notices are differentiated according to the different rules and regulations. There is no absolute limit between the two. Statutory notices can not be without knowledge, and notices of knowledge are completely absent from regulations. However, after all, there are some differences between the two in nature. For example, the notice on resolutely clearing illegal occupying roads is mandatory, and it is a statutory notice. As for the notice of water supply and power outage, there is no mandatory measure, and it is a notification of knowledge.

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　　 Two. The way to write notices.

　　 (1) the title and the number of the announcement.

1. notice title

The title of the notice is mainly written in two ways.

The first is the whole question writing, that is, the regular writing of the title of the document, which is composed of three parts, namely, the issuing organ, the main content and the literary style. For example, the Circular of the Local Taxation Bureau of the provincial administration of Taxation on conscientiously implementing the administrative measures for the collection of enterprise income tax of public institutions, social organizations and private non enterprise units, and the Circular of the State Administration of assets and industry of the State Administration for Industry and Commerce on the annual inspection of the 19 year enterprise legal person and the registration of the property rights of state-owned assets.

The two is to omit the writing of the main contents, which is composed of the issuing organ and the literature. Such as "Circular of public security ministry", "Notice of real estate administration of * * city" and so on.

Notices can also be composed of main contents and languages, and there are only two notices in the notice.

The notice headings also have a special way of writing. The headings are divided into two parts. The first part is the issuing organ plus the literary language, that is, the "XXX notice"; the second part is the main content of the announcement. For example, the Circular of the people's Bank of China will issue the 1990 edition of the RMB yuan.

2. notice number

The number of announcements is not as regular as that of general documents, but there are many situations in practice.

If the government issues a notice, it must have a formal dispatch number, for example, the Circular of the municipal government of the people's Republic of China on resolutely clearing illegal occupying operations. The name is "municipal report [1997] 6".

If an administrative department of a certain industry issues a notice, it can use the way of "number x" to mark the position below the heading.

Notices issued by some grass-roots enterprises and institutions may also have no font size.

　　 (two) the text of the circular

The text is written in a general document structure mode, which is divided into three parts.

1. reasons for announcement

As an opening part, the reason of announcement is mainly used to express the background, basis, purpose and meaning of the announcement. Such as:

Recently, our city has cleaned up illegal occupying operations, and has achieved certain results after several centralized control. However, there are still some repeating measures on some main roads, which will not only affect traffic and city appearance, but also reflect the strong masses. In order to carry out the eight major projects of "civilized, new and vigorous" activities and spiritual civilization construction, the municipal government decided to focus on the work for a period of time, intensify efforts and implement comprehensive improvement, resolutely and thoroughly clean up illegal occupying operations, make way for cars, return to the people, and improve traffic order and city appearance. The announcement is as follows:

The first part mainly describes the future, basis and purpose of the announcement.

2. announcements

This is the main part, with the most literal content and the most complicated content. Most of them are written by separate items, so as to make them clear and clear. If the content is relatively simple, you can also adopt through writing.

3. notice conclusion

This is the concluding part. The way of writing is relatively simple. Most of them use the model ending of "this notice is implemented from the date of promulgation" or "notice".

　　 Three, circular

　　 Notice of the people's Bank of China

The 1990 issue of one yuan certificate will be issued tomorrow.

With the approval of the State Council, our bank is scheduled to issue the 1990 version of the yuan round Certificate in March 1, 1995.

1. The 1990 version of the one round coupon is compared with the 1980 version of the one round coupon. The overall design remains unchanged, and the local pattern and tone are slightly adjusted.

(1) change from double sided gravure to positive one side gravure.

(two) front: the middle shading is replaced by the false golden shading instead of the original yellow and orange shading. Both sides of the shading are replaced by big red instead of the original big red and yellow. Back: orange instead of fake gold.

(three) the number of year changed from 1980 to 1990.

Two, the newly issued 1990 edition of the one yuan certificate and the current one yuan certificate will be used in the market at the same time. No unit or individual can refuse to accept any of the renminbi.

President * * *

X x x x February 22nd